Company Secretarial Services
Professional Qualification:
Profit Accounting Co Ltd is lead by Qualified Fellow Chartered Secretary. Therefore, you can be assured that your company's compliance will be properly advised. We provide different company secretarial service packages for our clients.
According to Section 154 of Hong Kong Companies Ordinance,
- Every Company must appoint a Company Secretary (to ensure compliance with ongoing legal returns, accounts, audit and other requirements).
- The Company Secretary must be an ordinarily resident in Hong Kong, a HK qualified accounting professional, a HK qualified legal professional or a "HK Trust or Company Service Providers licensee".
- If the Shareholder and the Director are two separate person, then either one of them can be appointed as Company Secretary.
- If the Shareholder and the Director is the same person or the same company,then a third party (individual or company) should be appointed as company secretary.
- The sole director of a company shall not also be the company secretary.
- Company Secretary is a statutory role, which is not personal assistant for the Directors or Executives.
The following is our Special Package (excludes government fees):
| Company Secretary Special Package (provided by Profit Accounting Co Ltd) (HK$2,500 HK$1,400 per year) |
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(1) Profit Accounting Co. Ltd. acting as Company Secretary for your company (2) Prepare and filing of Annual Return (NAR1 Form) to the HK Companies Registry for your company (3) We maintain and update your company's Register of members, Register of directors and Register of company secretary (4) Preliminary advice on other company secretarial matters |
Designated Representative Services
From 1 March 2018, a Hong Kong incorporated company must
- designate at least one person as its representative to provide assistance relating to the company's Significant Controllers Register to a law enforcement officer.
- appoint one of the following person as the company's Designated Representative -
(a) A member, director or an employee of the company who is a natural person resident in Hong Kong, or
(b) A HK qualified accounting professional, a HK qualified legal professional or a "HK Trust or Company Service Providers licensee".
Significant Controllers Register ("SCR")
From 1 March 2018, a Hong Kong incorporated company must
- take reasonable steps to identify its significant controllers,
- give notices and obtain required particulars of significant controllers,
- enter the required particulars of its significant controllers in the SCR and keep them up-to-date,
- keep its SCR at the company's registered office or a place in Hong Kong, and
- allowing inspection by law enforcement officer.
Failure to comply with the SCR obligations or made false statement is a criminal offence. The company and every responsible person of the company are liable to a fine at level 4 (i.e. HK$25,000). Where applicable, there is a further daily fine of HK$700.
The above is an extraction notes which does not constitute legal advice, for details of the SCR compliance, please refer to the External Circular and Publications of the Hong Kong Companies Registry .
FAQ about Company Secretary in Hong Kong :
In Hong Kong, according to the Companies Ordinance, the qualification requirements for company secretaries are as follows:
Identity requirements: The company secretary can be a natural person or a legal person (such as a company).Natural person qualification: If the company secretary is a natural person, he must be at least 18 years old and must be a person who ordinarily resides in Hong Kong. If the shareholder and director are not the same person, one of them can be appointed as the company secretary. If the only director is the same person, then a third person needs to be appointed as the company secretary. The position of company secretary cannot be held by the sole director of the company.
Professional Qualifications: A company secretary is usually required to possess relevant professional qualifications or experience, such as accounting or legal professional qualifications recognized by the Hong Kong Institute of Certified Public Accountants. Membership of the Hong Kong Institute of Company Secretaries.
Knowledge requirements: The company secretary should have basic knowledge of corporate law, commercial law and related laws, and be able to effectively assist the company in complying with legal and compliance requirements.
Responsibilities: Company secretaries need to be able to handle company paperwork, meeting minutes, shareholder registers, etc., and ensure that the company complies with various regulations.
Summary
Although the specific qualification requirements for company secretaries are not particularly strict, having professional knowledge and relevant experience will be of great help to company operations and compliance. It is recommended to hire a professional company secretrial company with relevant background to serve as your company secretary.There are many benefits to using company secretarial services, including:
Professionalism: Secretarial companies usually have experienced professionals who can provide high-quality services and ensure work efficiency.
Avoid government fines: If you forget to submit the annual return for your company to the Companies Registry on time, the government fine ranges from $870 to $3,480, and you may even be summoned to court. Hire a secretarial company as your company secretary. The secretarial company will submit the annual return for you on time and help your company avoid expensive government fines.
Save time: Hiring a secretarial company can save a lot of time by allowing businesses and individuals to focus on their core business.
Flexibility: Secretarial companies can provide customized services based on the needs of their clients, whether it is a long-term partnership or a short-term project.
These advantages make secretarial company services an ideal choice for many businesses and individuals.